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How to Clean Up Your Bookkeeping
Bookkeeping cleanup for small businesses If your bookkeeping is behind, messy, or inconsistent, you’re not alone. Most small businesses
April 20, 2026
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Virtual Accounting Services for Small Businesses and Startups
Reliable bookkeeping, reconciliations, payables, receivables, payroll support, and reporting help—so your books stay organized and your business stays moving.
At Remote Virtual Business Solutions, we provide virtual accounting support for small businesses that need accurate books, organized processes, and dependable monthly visibility without building a large in-house team.
Whether you need day-to-day bookkeeping, account reconciliations, accounts payable, accounts receivable, payroll support, or help cleaning up backlogged records, we deliver structured support built for growing businesses.
Our accounting services are designed to reduce owner stress, improve reporting accuracy, and create cleaner month-end processes. We help businesses stay on top of transactions, coding, reconciliations, vendor and customer workflows, and accounting records so you can spend less time chasing details and more time running the business.
Every engagement is built around clear deliverables, practical communication, and reliable back-office support that helps you stay organized as your business grows. You can choose individual accounting services as needed or combine support into a monthly bookkeeping plan.
What Our Accounting Services Help Solve
- Books that are behind, inconsistent, or difficult to trust for decision-making
- Unreconciled bank and credit card accounts causing confusion and missed details
- Vendor bills, customer invoices, and payment follow-up that are not being managed consistently
- Expense coding and transaction categorization that need cleanup
- Payroll support tasks and month-end accounting processes that are falling behind
- Limited visibility into financial activity, cash flow, and overall reporting
Best Fit For
- Small businesses that need dependable monthly bookkeeping support and accurate financial records
- Startups that need organized accounting processes and stronger systems as they grow
- Owner-led businesses that are handling too much internally and need reliable accounting support
- Companies that need help with AP, AR, reconciliations, payroll support, or cleanup work without hiring a full internal accounting team
What’s Included Across Our Accounting Support
- Bookkeeping support for day-to-day transaction recording and account maintenance
- Bank and credit card reconciliations with review of unmatched items and month-end tie-outs
- Accounts payable support, including vendor bill intake, tracking, and payment coordination
- Accounts receivable support, including invoicing, receipt tracking, aging follow-up, and customer account support
- Expense tracking and categorization to help keep records clean and consistent
Payroll support and accounting coordination tied to your monthly records - Financial reporting support and organized accounting records for better visibility
Cleanup and catch-up support for businesses that need help getting books back in order
Why Clients Choose This Support
- Clear deliverables and structured monthly workflows
- Flexible options for one-time or ongoing accounting help
- Support designed for small business operations, not enterprise complexity
- U.S.-based oversight with a reliable virtual support model
Practical communication and organized back-office follow-through
Accounts
Payable
$35/Hr
What we do
- Intake vendor bills
- Verify amounts, dates, terms, and coding
- Schedule and release payments
- Maintain vendor master file
- Reconcile AP subledger to GL; resolve duplicates and credits
Deliverables
- Weekly AP aging report with cash-needs forecast
- Payment run file with approvals trail
- Vendor ledger updates & issue log
Assumptions & limits
- Volume/complexity and tools influence effort
- Approvals remain your responsibility; we configure and track them
Accounts
Receivable $35/Hr
What we do
- Draft/send invoices
- Apply receipts; maintain customer statements
- Friendly dunning: T+7, T+15, T+30 cadence
- Dispute triage and payment-plan tracking
Deliverables
- Weekly AR aging with at-risk list
- Cash collection summary & open-issues tracker
- Customer ledger clean-up recommendations
Assumptions & limits
- Integrations, sales tax and revenue recognition rules may add scope
Bank/Credit Card
Reconciliation
$40/Hr
What we do
- Import/confirm feeds; match transactions to books
- Investigate unmatched items; record bank charges/interest
- Month-end tie-out with reconciliation statements
Deliverables
- Reconciliation report(s) per account
- Open-items list with owner and due dates
Assumptions & limits
- Higher transaction counts or multi-currency increase effort
Bookkeeping
$45/Hr
What we do
- Record income/expense, accruals, prepaids, fixed assets
- Update chart of accounts; maintain classes/projects/tags
- Month-end close checklist
Deliverables
- Monthly close package: P&L, Balance Sheet, Cash Flow
- GL detail and adjusting entries schedule
- Exception notes and “what changed” summary
Assumptions & limits
- Ideal for recurring monthly cadence; scope flexes with transaction volume
Payroll
Processing
$42.50
What we do
- Process payroll runs; verify hours & rates
- Set up/maintain employees & contractors
- Coordinate tax filings
Deliverables
- Payroll register & funding confirmation
- New-hire/termination checklist
- Variance report
Assumptions & limits
- Multi-state, benefits, and off-cycle runs add complexity
Expense Tracking
& Categorization
$35
What we do
- Process receipts and enforce policies
- Code expenses to GL/class/project; flag non-compliant spend
- Set up rules/automations to speed future coding
Deliverables
- Categorized expense ledger & exception report
- Policy compliance scorecard
Assumptions & limits
- Best paired with your receipt app
Audit
Preparation
$50
What we do
- Build PBC list & gather evidence
- Tie GL to supporting docs; organize workpapers
- Answer auditor requests and track status
Deliverables
- PBC binder
- Variance explanations & sampling support
- Final audit closeout checklist
Assumptions & limits
- Timing depends on external auditor cadence and requests
Compliance &
Record‑Keeping
$45
What we do
- Retention policy setup; secure digital filing taxonomy
- Annual forms support
- SOPs for approvals, coding, and month-end workflows
Deliverables
- Policy docs (PDF) and SOPs
- Year-end compliance tracker
Assumptions & limits
- Filing/submission fees and third-party platform fees billed to client
Bookkeeping (Full‑Cycle) — Pricing Plans
Flat monthly pricing tied to transaction volume with transparent guardrails.
Starter
$449/mo
Transaction Band
Up to 150
Accounts Reconciled
Up to 2
Classes/Projects
Up to 1
Close SLA
10 business days
Reports & Reviews
Standard P&L, BS, CF
Overage
$0.90/txn
Popular
Core
$749/mo
Transaction Band
151–300
Accounts Reconciled
Up to 4
Classes/Projects
Up to 2
Close SLA
10 business days
Reports & Reviews
+ 1 custom view
Overage
$0.85/txn
Growth
$1,099/mo
Transaction Band
301–600
Accounts Reconciled
Up to 6
Classes/Projects
Up to 4
Close SLA
7 business days
Reports & Reviews
+ 2 custom reports
Overage
$0.70/txn
Scale
$1,699/mo
Transaction Band
601–1,000
Accounts Reconciled
Up to 10
Classes/Projects
Up to 6
Close SLA
5 business days
Reports & Reviews
+ 4 custom reports
Overage
$0.50/txn
Guardrails & Auto‑Tier Rules
- Transactions counted = posted bank/CC lines + manual journal entries + AP/AR entries.
- Your 3-month rolling average determines the active tier; if volume rises above the band, the next month auto-adjusts (15-day notice).
- Monthly overage choice: per-transaction at the tier’s rate or hourly at $45/hr for ad hoc work.
- Catch-up/cleanup work (past periods), sales tax setup/filings, inventory implementation, and system migrations are separate projects.
Included in Every Plan
- Kickoff & onboarding
- Weekly operations + monthly close
- Maker/checker reviews & month‑end tie‑outs
- Shared dashboard + weekly status note
- 1‑business‑day SLA on standard requests
- Least‑privilege access
Billing & Overage Policy
- Time tracked in 15‑minute increments
- Overage billed at $45 hr or upgrade tiers
- Unused hours roll forward 30 days
Optional Add‑Ons
- Systems setup/migrations (QuickBooks, Bill.com, Ramp)
- Cleanup projects (backlog bookkeeping, historical catch‑up)
- Custom reporting (unit economics, cohort/cash burn dashboards)
- Audit‑heavy periods (peak PBC support)
How We Define Success
- Accuracy: <0.5% uncategorized transactions at month‑end
- Timeliness: close package delivered within 10 business days of month end
- Collections: AR >90 days reduced month‑over‑month
- Compliance: 100% on‑time payroll and filings
Service Rate Detail (Transparency)
Our hourly rates are derived from current national service rate midpoints
AP $35, AR $35, Recs $40, Full-Cycle $45, Payroll $42.50,
Expenses $35, Audit $50, Compliance $45.
Accounting Services FAQ
What types of businesses do you support with accounting services?
We support small businesses and startups that need organized bookkeeping, reconciliations, payables, receivables, payroll support, expense tracking, and reporting help.
Can I choose just one accounting service instead of a full monthly plan?
Yes. Businesses can choose individual accounting services based on current needs, or combine services into ongoing monthly support.
How do your bookkeeping plans work?
Your bookkeeping plans are structured around monthly support levels, transaction/account guardrails, and clearly defined deliverables so expectations stay clear.
Clean Books.
Organized Operations.
Reliable Support
Remote Virtual Business Solutions helps small businesses and startups stay on top of accounting, without hiring a full team
The Double Discount Offer
Save 40% — On Us
- Month 1: 25% off your first month retainer or a-la-carte service.
- Month 3: 15% off your third month as a loyalty reward.
No gimmicks—just a welcome gift and a thank-you for staying with us.
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